Privacy Policy
Effective: November 1, 2024
About Us: “We”, “us”, “SWSCHP” or “our” means State-Wide Schools Cooperative Health Plan, with its principal place of business located at 12 Metro Park Road #104, Colonie, NY US 12205-0000.
About This Privacy Policy: Your privacy is important to us, so we’ve developed this Privacy Policy (“Policy”), which explains how we collect, use, and disclose your personal information as defined in this Policy. If you have any questions, concerns or complaints regarding this Policy or how we use your personal information, please contact us via e-mail at webmaster@swschp.org. This Policy applies to information we collect on our website (https://www.swschp.org/), by providing our services (“Services”) to you, and through email, text, phone, or other electronic communications between you and us. This Policy does not apply to information collected by any third party, including affiliates.
Acceptance of Privacy Policy: Please read this Policy carefully to understand our policies and practices regarding our information collection practices and how we will treat it. By accessing or using our Services, you agree to this Policy. This Policy may change from time to time (see Changes to Our Privacy Policy). Your continued use of our Services after we make changes is deemed to be acceptance of those changes, so please check the Policy periodically for updates.
Information We Collect and How We Collect It: We only collect and retain personal information that you have provided directly to us. We only collect your name, email address, mailing address, phone number(s) and any other information needed to contact you about the SWSCHP plan. In administering our Services, we may also collect information directly from you or your employer concerning your employment, health and medical information, social security number, financial information, etc. (all collectively, “Personal Information”).
We may also collect data from you automatically when you access our website about how you access and use the website ("Usage Data"). Usage Data may include information such as your device's Internet Protocol address (e.g., IP address), internet domain, browser type, browser version, time zone setting and location, browser plug-in types and versions, language preference, referring website, date and time of visitor request, browser history, operating system, analytic data, and other diagnostic data.
Technologies Utilized by the Website: Our website may also utilize “cookies” to collect certain information to ensure that you get the most out of the website. A cookie is a file stored on your computer or device to uniquely identify your browser or to store information or settings on your computer or device. When you visit the website again, the cookie allows the website to recognize your browser. Cookies allow us to improve the website’s usability and to personalize the content for you. If you do not wish to receive cookies for these purposes, you may change the settings on your internet browser to reject cookies. Please note that if you do set your browser to reject cookies, you may not be able to use all of the features of the website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our website.
Third Party Links on the Website: The website may contain links to other websites or access to applications, which are operated by us or third parties. Please be aware that SWSCHP is not responsible for the privacy practices of any third party, including any third party with whom it has an affiliation or business relationship. Once you enter those websites from a link from our website, our Privacy Policy does not apply. We do not control and accept no liability or responsibility for those websites and this Policy does not apply to those websites. Please consult the terms and conditions and privacy policies of those third-party websites to find out how they collect and use your information and to establish whether they use cookies and what they use them for.
How We Use Your Personal Information: We use Personal Information to:
- communicate SWSCHP critical information alerts, major plan changes, and member verification requests to the contact information you provided to us.
- provide you our Services and to improve such Services.
- grant you member access to the website.
- provide and maintain our website.
- fulfill any other purpose for which you provide it.
- manage your requests and to provide customer support.
- detect, prevent, and address technical issues.
- prevent and detect criminal and/or fraudulent activity that would be damaging to you and us.
- gather analysis or valuable information so that we can improve our website.
Further, we may use your Personal Information:
- In any other way we may describe when you provide the information.
- For any other purpose with your consent.
- Legal compliance.
How We Share Your Personal Information: We do not share your information with anyone except for contracted third parties who assist us in the administration of your relationship with us. We will never share or sell your personal information. Further, we may disclose your information:
- To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of SWSCHP’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Information held by SWSCHP or others is among the assets transferred.
- To fulfill the purpose for which you provide. For example, if you contact us and leave contact information to contact you, we may use such information for that purpose.
- For any other purpose disclosed by us when you provide the information.
- For any other purpose with your consent.
In addition, we may be required to disclose your Personal Information to comply with any court order, law, or legal process, including to respond to any government or regulatory request. . In such circumstances, we will only disclose your Personal Information if we have a good-faith belief that such sharing is required under applicable legal obligations. We may also share your information to enforce or apply agreements between you and SWSCHP, or if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of SWSCHP, our clients, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection.
Your Marketing Choices: We may use your personal information to direct information to you if you have provided this information to us. You may unsubscribe from receiving these messages through a link we include on messages we send you. You can also ask us to stop sending you messages at any time by contacting us at: webmaster@swschp.org.
Retention of Your Data and Deletion: Your Personal Information will only be kept with us for as long as you are a member of the State-Wide Schools Cooperative Health Plan. Subsequent to your departure from the plan, your information will be deleted, though it may be retained by other operational aspects of SWSCHP in accordance with applicable rules, regulations and/or laws. The foregoing will, however, not prevent us from retaining any Personal Information if it is necessary to comply with our legal obligations, to file a legal claim or defend ourselves against a legal claim, or for evidential purposes.
International Transfers and Geographic Restrictions: We will ensure that any transfer of personal information to countries outside of the United States will take place pursuant to the appropriate safeguards. SWSCHP is based in the State of New York in the United States. We provide Services, including our website and other electronic communications, for use by individuals located in the United States. We make no claims that the Services or website, the accessibility, or any content is appropriate or your access to the Services and website is legal outside of the United States. If you access the Website from outside the United States, you do so at your own initiative and risk, and consent to potential processing, collection, and transfer of your Personal Information to a country that may have different privacy laws and that may or may not be as comprehensive as your own.
Data Security: We have implemented measures designed to secure your Personal Information from accidental loss and from unauthorized access, use, alteration, and disclosure. However, the safety and security of your Personal Information also depends on you. Unfortunately, the transmission of information via the internet or electronic communication is not completely secure. Although we do our best to protect your Personal Information, we cannot guarantee the security of your Personal Information. Any transmission of Personal Information is at your own risk.
Changes to This Privacy Policy: From time to time, we have the right to modify this Privacy Policy. We’re likely to update this Privacy Policy in the future and when we make changes. We will let you know via email and/or a prominent notice on our website, prior to any material change becoming effective and update the "Last updated" date at the top of this Privacy Policy. Please come back and check this page from time to time for the latest information on our privacy practices.
Contact Us: If you have questions or concerns about the information in this Privacy Policy, our handling of your personal information, or your choices and rights regarding such use, please do not hesitate to contact us at:
State-Wide Schools Cooperative Health Plan
12 Metro Park Road #104 Colonie NY US 12205-0000
webmaster@swschp.org